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TL;DR: Fragmented AR integrations cost users up to $1.3M annually in lost productivity. 59% of U.S. companies attribute poor cash flow to manual AR processes, while IT teams waste hours maintaining broken integrations. The solution? Native or deeply integrated AR automation delivers 80% faster processing, 70% cost savings, and 20% DSO reduction. Teams should prioritize certified integrations, audit current AR workflows, and eliminate the “invisible project” draining IT resources.
The Invisible Project Draining Your Resources
Every company has one: the “invisible project” that no one budgets for, but everyone works on. It’s not a product launch, new initiative or campaign—it’s simply keeping your accounts receivable functional.
When invoices don’t sync to your ERP, AR data lags, or a connector fails, your tech teams quietly step in. They rebuild, export, reconcile, repeat, all to keep revenue flowing.
But that invisible project isn’t free. It costs hours of manual work, delayed insights, and missed opportunities that could be spent on strategic growth.
The Cost of Disconnected Payments
Disconnected payment and AR tools create hidden costs that add up quickly. In fact, 59% of U.S. businesses attribute poor cash flow and forecasting to outdated manual AR methods, while another 57% cite difficulties in managing credit risk (PYMNTS Intelligence, 2024).
Manual AR processes drain productivity across the organization. According to recent research, half of businesses report excessive time wasted on AR processing, while 44% struggle with collecting delinquent payments (PYMNTS, 2024). Beyond operational challenges, companies face direct financial losses: studies suggest businesses can lose up to $1.3 million annually on inefficient processes (Formstack/Mantis Research, 2022).
The time cost is staggering. Each hour spent reconciling data, managing logins, or manually re-keying information is time your team could be using to move the business forward.
The IT Bottleneck: When Your Tech Team Becomes a Manual Data Bridge
When payment processors, billing platforms, and AR automation tools don’t integrate seamlessly someone has to fill the gap—usually your IT or Applications teams. Sometimes it falls to the Finance leader who knows the workflow best but doesn’t have bandwidth to manage yet another integration project.
The result? Your tech team becomes a human middleware layer. They’re constantly building custom scripts, managing API connections, creating saved searches for data exports, or worse—manually entering payment data into their ERP because the integration broke again.
According to the National Automated Clearing House Association, 71% of remittance information associated with electronic payments travels separately from the actual payment, forcing AR teams to manually match payments to invoices (Citizens Bank Corporate Finance Insights). This often means toggling between multiple systems, exporting data, and using spreadsheets to reconcile what should be automatic.
Teams find themselves spending valuable time on:
- Re-creating APIs when third-party connectors fail
- Building and maintaining custom connectors for data transformations
- Manual cash application because payment data doesn’t map to invoices
- Creating workarounds when batch imports fail or take too long
- Troubleshooting why payment gateway data isn’t syncing to customer records
This fragmentation doesn’t just slow operations—it damages team morale and retention. Accounts Receivable staff are especially vulnerable to defections: according to the Institute of Finance and Management, 27% say they plan to leave within the next year, and nearly half say they’ll leave within three years (IOFM, 2023).
When talented developers and systems administrators spend their time on repetitive integration fixes instead of innovation, disengagement follows. Disengagement due to manual processes costs organizations $3,400 for every $10,000 in salary (OPEN.money, 2024).
The ROI of Integration
The business case for AR automation is compelling. Companies that implement comprehensive automation solutions report significant benefits:
- Processing time reductions of up to 80% and cost cuts of 30-40% on manual processes (SNS Insider Market Research, 2024)
- Reduction in Days Sales Outstanding (DSO) by up to 20% (multiple industry sources)
- Invoicing cost savings exceeding 70% when transitioning to automation (HighRadius, 2024)
- 83% of AR executives report improved process efficiency and accuracy after implementing automation (PYMNTS Intelligence, 2024)
The AR automation market is experiencing explosive growth, projected to increase from $3.2 billion in 2025 to $8.6 billion by 2035, with a compound annual growth rate of 10.3% (Future Market Insights, 2025). This growth reflects the urgent business need for integrated solutions.
From Fragmentation to Flow: Invisible Work Becomes Visible Impact
The path forward requires more than just new software—it demands integrated systems that reduce manual handoffs and give teams real-time visibility into the entire order-to-cash cycle.
Modern AR automation platforms offer:
Seamless Integration
- Native connectors or prebuilt integrations that eliminate custom coding
- Real-time, bi-directional data sync between payment systems and your ERP
- Automatic cash application that posts directly to customer records and invoices
- No more CSV exports, batch uploads, or manual reconciliation
AI-Powered Intelligence
- Predictive analytics for customer payment behavior based on your transaction history
- Automated credit risk scoring that updates customer credit limits
- Smart payment matching that handles partial payments, credits, and discrepancies
- Machine learning that improves accuracy over time
Automated Collections That Scale
- Dunning workflows that trigger based on invoice aging
- Multi-channel payment reminders (email, SMS, portal) with embedded payment links
- Customer self-service portals that pull live data from your system
- Automated escalation paths based on customer payment history
Real-Time Financial Visibility
- Dashboards that reflect current AR data without manual reporting
- Cash flow forecasting based on actual receivables and payment patterns
- Custom saved searches and KPI tracking integrated with your ERP analytics
- Role-based access that works with your existing permission structure
For organizations still relying on manual processes, the window to act is narrowing. Invoice volumes are projected to increase by 46% over the next three years (PYMNTS Intelligence, 2024), which will only magnify existing inefficiencies.
Taking Action
Tech leaders should:
- Audit current AR processes to identify the most time-consuming and error-prone manual tasks
- Calculate the true cost of fragmentation, including staff time, delayed payments, and opportunity costs
- Prioritize integration capabilities when evaluating automation solutions—58% of enterprises consider integration a key factor in selecting financial automation software (IMARC Group, 2024)
- Select scalable cloud-based solutions that can grow with your business and integrate with existing systems
- Focus on change management with strong training and support to ensure successful adoption
The invisible project of keeping AR functional doesn’t have to drain your organization’s resources. With the right integrated automation platform, tech teams can shift from firefighting disconnected systems to enabling strategic growth.
Sources
- PYMNTS Intelligence Report (2024). “Businesses at Risk: The High Cost of Manual AR Processes and What to Do About It” (in collaboration with Esker)
- PYMNTS Intelligence (2024). “59% of US Businesses Link Poor Cash Flow to Manual AR Processes”
- Citizens Bank Corporate Finance Insights. “Accounts Receivable Automation: Corporate Finance”
- HighRadius (2024). “Accounts Receivable Automation Best Practices: 7 Top Benefits”
- SNS Insider Market Research (2024). “Accounts Receivable Automation Market Size | Report 2033”
- Future Market Insights (2025). “Accounts Receivable Automation Market | Global Market Analysis Report – 2035”
- IMARC Group (2024). “Accounts Receivable Automation Market Size Report, 2025-2033”
- Formstack/Mantis Research (2022). “Businesses can lose up to $1.3M a year on inefficient processes” (via CIO Dive)
- OPEN.money (2024). “The True Cost of Manual Accounts Payable/Receivable Processes”
- IOFM: Ten Ways To Win the War for AP/AR Talent _iofm25_best_teams_report_.pdf


